Career

9 Ways to Focus and Higher Productivity in the Workplace

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In this day and age, our work environment requires a lot of skill and patience. However, it is also very easy to get distracted by our internet and phone calls which distracts us from being productive while working. Here are 9 ways to focus and be more productive while working:

  1. Remove distractions
    This includes disruptive websites and colleagues.

Research has shown that after an external interruption as a colleague trying to start a conversation or checking email notifications, it takes about 25 minutes for you to reconnect with whatever you were doing. This is important because it is surprisingly easy to get distracted while working. If we continue to contribute to the distraction, then it increases the amount of time we have to spend completing tasks and reduces the amount of joy we experience.

Removing distractions makes it easier to concentrate on difficult tasks.

How can you do this?

Turn off email notifications.
Ask coworkers (kindly) not to interrupt you while you are working.
Remove digital clutter (unwanted open tabs, half-finished documents on your desktop).

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  1. Focus on one activity
    We can’t do many jobs very well.

It is best to focus on one task at a time, especially if our job requires understanding. We will do more in our allotted time, enjoy it more because we are more involved and spend less time feeling busy. When we try to focus on one thing, we tend to do both. It leads to many mistakes and as a result, we need to correct ourselves often.

How can you do this?

Remove distractions.
Put tasks first and work on the most important things at that time.
Move small tasks to the course of the day.
Practice remembering more when completing tasks.

  1. Focus on Short Bursts
    Focusing too hard can be difficult. which is why we do it with short bursts.

Welcome to “pomodoro technique”. Instead it is easy. We focus on work for a while without interruptions and then take a break. Then repeat until you finish the task. She understands that focusing on hard work is effective but tedious.

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Work for 25 minutes.
Take 5 breaks.
Repeat four times.
After 2 hours, take a long break.
Start again.
By doing this, we will have more power to focus on the tasks we have instead of being too tired and fall into the trap of fake work. That is, working long hours without achieving a certain amount. You will feel busy and tired when you have done less than you could have done.

How can you do this?

Set the timer 25 minutes.
Remove distractions.
Take breaks often.

  1. Check the email a bit
    Email is great for distracting us with trivial but often unimportant things. It is a great temptation to keep our email open because we think we need to keep in touch with other people.

We do not need to check our email frequently. If something is so urgent that it needs immediate attention, email communication is the wrong choice. They will call you instead.

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How can you do this?

Disable email notifications.
Take the time to test the email. It is early in the morning, just before lunch or in the middle of the afternoon. Your remaining time is running out.
Save emails in five sentences or less. You will spend less time with emails and free up time for more important tasks.

  1. Find the most important jobs
    This is often known as the 80/20 rule in most production circles. It simply states that 80% of your results come from 20% of your actions. For example, 20% of paying customers can give up 80% of your income.

When we do this, we get jobs that we want to focus on rather than doing jobs that require a lot of work at low pay.

How can you do this?

Make a list of all the things you need to do.
Ask, if you could only do one job here, what would it be?
After you have compiled a short list of tasks, aim to focus on your strengths there.

  1. Make a checklist
    With this in mind, it helps to make a list of less important tasks that you can complete while setting the most important tasks. In this way, the time spent procrastinating does not always mean browsing the Internet without mind – time can still be used in a certain way.

How can you do this?

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Make a list of tasks.
Prioritize yourself on a scale of one to five (the most important one).
If you find yourself procrastinating, start doing the second most important task on your list.

  1. Go outside and roam
    More often than not, while working, we sit down in a room with plenty of artificial light. It is incredibly helpful to spend some time outdoors during breaks.

First of all, changing your environment and getting fresh air is a great way to reduce stress. When we find a problem difficult, walking a short distance gives us a good chance to get back to the problem with a relaxed mind and new ways to deal with the problem.

Second, there is a lot of research out there about the dangers of living too much. In a study of nearly a million people, it was found that it increases our risk of diabetes and heart problems.

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Third, most of us have to do just that. Short walks during breaks can be an important first step in increasing our energy levels throughout the day.

How can you do this?

During short breaks and at mealtimes, get out of the desk and go outside.
Have lunch outside.
Change the area completely and work in the public garden.

  1. Be kind to yourself
    We are our fierce critics. Russell Harris, author of the book The Happiness Trap, says that 80% of our thoughts are somewhat negative.

Perhaps you have found yourself blabbering on like little things. Forgetting to reply to email or completing a task, doing poorly on a test, or small things like saying “you” when the server says “enjoy your meal”.

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They stay in our minds and make us less likely to try again because they are so easy to believe. If we behave well, we will spend less time blaming ourselves for simple mistakes.

Why bother with more productivity if we hate ourselves in this process?

How can you do this?

Write down negative thoughts unnecessarily as useless (rarely encourages you to try harder or try something new).
Remember that it is simply a matter of the task before you. Not the facts.
Talk to yourself as if you were a friend.

  1. Practice Meditation
    Mind meditation is the act of focusing all your attention on your breathing and the areas around you.

It helps you to engage in activities faster and more harmoniously. As you meditate, you will become more accustomed to recognizing distractions and calming your attention. When we encounter external interruptions (a co-worker comes in and say hello) and internal interruptions (I feel like browsing the internet again), we will gradually learn to let them pass and return to our work by hand.

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When the truth is not enough, meditation can be humbling. Our total pressure will be reduced, we will focus more on the present and enjoy our journey of production and mass production.

How can you do this?

Sit (or lie down) in a comfortable but alert place.
Set the timer two minutes.
Focus on your breathing.
At first it will be difficult. Thoughts will get into your head and it will be hard to just focus on your breathing. With practice, you get better at restoring your attention to your breathing.

Productivity is very exciting when we look at a lot of focus, a few distractions and a lot of involvement in our activities.

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