Do you often arrive late or late? Do you finish things off in the allotted time? Do you submit your reports / work on time? Are you able to accomplish what you want to do before the end times? Are you a good time manager?
If your answer is “no” to any of the above questions, it means that you are not managing your time the way you want. Here are 20 time management tips to help you manage your time better:
- Create a daily plan
Plan your date before it appears. Do it in the morning or better, the night before bed. The program gives you a good idea of how the day will turn out. That way, you are not caught unawares. Your day job is to stick to the plan as much as possible.
- Pause for each activity limit
It is very clear that you need to complete X work at 10 a.m., Y at 3 p.m., and Z at 5 p.m. This prevents your work from dragging and wasting time at other tasks.
- Use the Calendar
Having a calendar is one of the most important steps in managing your daily activities. If you use a lotus idea or notes, the calendar comes as part of your email messaging software.
- Use the Editor
An editor helps you to be the most important person in your life. It is your central tool for organizing data, to-do lists, projects, and other mixed items.
- Know Your End Times
When do you need to complete your tasks? Mark the times clearly specified on your calendar with the organizer so you know when to finish them.
- Learn “No”
Do not take more than you can handle. For distractions that come in when you do other things, give a firm no. Or postpone it in the future.
- Target Faster
If you point in time, you will arrive on time or later. Most of the time you will be late. However, if you intend to arrive early, you will probably arrive on time.
With an appointment, strive to arrive early. For your last moments, submit them before the required time.
- Time Box Your Tasks
- Have a Clock Set Before You
Sometimes we get so busy with our work that we lose time. Having a large clock in front of you will keep you aware of the time right now.
- Set Reminders 15 Minutes Before
Many calendars have a reminder function. If you have an important meeting to attend, set that alarm 15 minutes in advance.
Do you do so much work that you get nothing? If so, concentrate on just one activity at a time. Doing too much work is not good for you.
Close all programs you are not using. Close tabs in your browser that distract your attention. Focus only on what you are doing. It will work well that way.
- Prevent Distractions
What distracts you from your work? Instant messages? The phone is ringing? Text messages appear?
I have never used chat these days. The only times I went in when I didn’t intend to do any work. Otherwise it is very disturbing.
When I do important work, I turn off my phone. Calls at this time are being recorded and I contact them later if necessary. This helps me to focus better.
- Track Your Spend Time
When you first track your time, you know exactly how you use your time. For example, you can set an easy countdown time to make sure you finish a task at a certain time, say 30 minutes or an hour. Time pressure can push you to stay focused and active.
- Do Not Argue With Non-Important Information
You can never do everything the way you want to be done. Attempting to do so does not work.
Trying to be perfect harms yourself rather than being good.
- Put first
Since you can’t do everything, learn the priorities and skip the rest.
Apply the 80/20 basic goal to the priority.
- Delegate others
If there are things that others can do better or less important things, consider sharing them with others. This removes the burden and can focus on important tasks.
When you transfer one of your work, you are freeing up your time and gaining more.
- Batch Similar Functions Together
For related work, gather them together.
For example, my work can be divided into contextual groups:
writing (essays, my next book)
I put all the related activities together for collaboration. When I need to make calls, I set aside time to make all my calls. It really slows down the process.
- Ending Your Time Wasters
What takes up your time at your job? Facebook? Twitter? Checking email? Stop checking yourself often.
One thing you can do is make it difficult to check them out – remove them from your browser’s quick links / bookmarks and place them in the hard-to-find bookmarks folder. Replace your browser bookmarks with important work-related sites.
While you are still checking FB / Twitter no doubt, you will find that it is a much lower frequency than before.
- Decide If You Need It
The first reason why things go wrong is because you do not stop when you should.
Don’t be afraid to meet in meetings or draw a cutting line. Otherwise, there will be no end and you will just eat until later.
- Leave Medium Term Time
Do not pack everything close together. Leave a 5-10 time interval between each activity. This helps you to wrap up the previous activity and start the next one.
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