It’s easy, at the beginning of life, to be a responder – to respond to everything that arises, the moment you emerge, and give your undivided attention until the next thing.
Of course, this is a recipe for madness. The sense of loss of control over what you do and when it’s time to drive you to the edge, and if that doesn’t happen, the shortcomings of unfinished projects you left behind will definitely get you down.
Having an inbox and processing it in a systematic way can help you get some of that control. But once you have checked your inbox and listed all the tasks you need to break up, you still have to figure out what to do right away next time. Which of the following activities will make the most of your time, and which ones can wait?
When we do not set priorities, we tend to follow a pattern of minor opposition. (And following the path of the little opposition, as it is late, the great Utah Phillips reminded us, that is what makes the river crooked!) That is, we will choose and organize the things we need to do and work on the simplest in many cases, it may come – or, worse, it comes just before the action needs to be completed, throwing it into the storm of work, depression, and regret.
That is why setting priorities is so important.
3 Effective Ways to Set Priorities
There are three basic ways to set priorities, each of which suits different personalities. The first is the procrastination, the people who set up unpleasant jobs. The second is for people who are successful in achieving something, who need a small victory distribution to get through the day. And the third is because of the very analytical species, which need to know that they are working on the most important thing that can happen at this time. In this case, they are:
- Eat a Frog
There is an old saying that if you wake up in the morning and eat a live frog, you can pass the day knowing that the worst thing that could happen to you that day is over. In other words, the day can only be better!
Brian Tracy’s book Eat a Frog !, The idea here is that you face a lot of hard work, very difficult, and not very pleasant every day, so that you can walk all day knowing that evil is over.
Once you have the old fat frog on your plate, you have to hit the ground running. An old saying goes, “If you have to eat a frog, don’t spend too much time watching it! It pays to keep this in mind if you are the type of person who is pushing yourself by “planning your attack” and “training” for half a day. Just open up and spread that frog, friend! Otherwise, you will probably be talking to yourself without doing anything.
- Move large rocks
Perhaps you are not as complacent as someone who enjoys dancing, someone who fills in the blanks or who spends his time arguing over small tasks. He’s busy all the time, but somehow, nothing important has ever been done.
You need the ingenuity of a cake pot. Take a pot of cucumbers and fill them with sand. Now try to put a couple of stones in there. You can’t, can you? There is no place.
If it is important to put rocks in the pot, you should put the rocks first. Fill the pot with stones, now try to pour some small stones. See how they fold and fill in the available space? Now throw in a handful of poisons. Once again, it slides right into the cracks. Finally, pour some sand on the sand.
For those who are figuratively disabled, a pot of cucumbers is all the time you have in a day. You can fill it with small, busy tasks, leaving big things, or you can do the big things first, then the little things, and finally fill up the rest with trivial things.
To use it, sit down in the evening before bed and write down the three most important tasks you need to do tomorrow. Don’t try to balance everything you need, or think you need it, to do it, which are the three most important things.
In the morning, take out your list and attack the first “Big Rock”. Work on it until it is completed or you can make some progress. Then move on to the second, and then to the third. When you are done with everything, you can start with the little things, knowing that you have made good progress in all the big things. And if you don’t get to the little things? You will have the satisfaction of knowing that you did what was right. At the end of the day, no one ever wished they had spent more time editing their pencil closet instead of writing their novel, or printing postal labels instead of getting a bigger client.
- Covey Quadrants
If you are not comfortable without knowing full well that you are working on the most important thing you can work on all the time, Stephen Covey’s quadrant as written in The 7 Habits Of Highly Effective People: Powerful Lessons in Personal Change might be for you.
Covey proposes to divide a piece of paper into four sections, drawing a line across the line from top to bottom. In all quadrants, you rank your tasks according to:
Important and Fast
Importance and Urgency
Not important but urgent
Not Important And Not Urgent
The quadrant III and IV items are where we focus on the little things: calls, distractions, meetings (QIII) and busy work, blowing fresh air and other time-wasting activities (QIV). While some of these things may have a certain social value, if they interfere with your ability to do the things that matter to you, they need to go.
Quadrant I and II are important tasks for us. QI is a problem, the last moments are approaching, and any work that needs to be done right now or bad things will happen. If you are over the management of your time, you can reduce Q1 jobs, but you can never get rid of it – car accident, sick person,
a natural disaster, all of these things require immediate action and are rarely planned.
You would like to spend as much time as possible in Quadrant II, connecting important tasks most of the time to get into it and do the best work possible. These are things that QIII and QIV things take a long time away from, so after you have organized your activities in the Covey quadrant grid, in your sense of what is important and what does not work, work as much as possible in Quadrant II (and Quadrant I jobs). when it appears).
Spend some time trying out each of these methods in size. It’s hard to say what would work best for any given person – the equivalent of one like a glove would be more binding and restraining the other, and more comfortable and uncluttered for the third time. You will find that you also need to spend some time figuring out what makes something important to you – what goals your actions aim to take you to.
Finally, setting priorities is a matter of self-awareness. You need to know what activities you will treat as a pleasure and which ones are like harassment, which activities lead to your goals and which ones are misleading you or, best of all, are you turning your wheels and not going anywhere.
These are the three most popular and most tested methods back then, but maybe you have a different idea that you would like to share? Tell us how you set priorities in the comments.
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